Transition Paper TCU Program Application to Digital Forms

Transition Paper Tribal Colleges and Universities (TCU) Program Application to Digital Forms

American Indian College Fund, February 2017

Objective: To streamline and modernize the program application process by migrating from a paper-based system to a digital platform.

Assessment and Planning:

  • Evaluated the existing paper-based program application process, identifying inefficiencies and challenges.
  • Collaborated with TCU facilitators and grant partners to define requirements and objectives for the transition to Google Forms.

Digital Migration:

  • Designed and developed customized Google Forms, tailored to the program's specific needs and criteria.
  • Created a user-friendly, online application system that allowed applicants to submit information securely and conveniently.

Data Management:

  • Implemented automated data collection and organization within Google Forms, reducing manual data entry and minimizing errors.
  • Established secure data storage and access protocols, ensuring compliance with privacy regulations.

User Training and Support:

  • Conducted training sessions for American Indian College Fund staff and TCU applicants to familiarize them with the new online application process.
  • Provided ongoing technical support and assistance to troubleshoot any issues.

Testing and Quality Assurance:

  • Conducted rigorous testing of the Google Forms application to identify and address any bugs or usability issues.
  • Ensured that the application process was seamless and user-friendly.

Results and Impact:

  • The transition to Google Forms streamlined the program application process, reducing paperwork and manual data entry.
  • Applicants reported a more convenient and efficient application experience, resulting in increased application submissions.
  • The digital platform enhanced data accuracy and accessibility, allowing for quicker and more informed decision-making.
  • Administrative time and costs associated with paper applications were significantly reduced.
  • The successful migration to Google Forms set a precedent for digitalization efforts within the organization.